Delegation: The Art of Achieving More in Less Time

Have you ever felt overwhelmed with low-priority tasks that consume your time, leaving your high-priority projects lagging behind? Delegation could be the key to getting more done in less time. It’s a powerful tool that requires practice but the benefits are well worth it.

Unfortunately, many people shy away from delegation. Why is that? Some believe that no one can do the job as well as they can. Others worry about the quality of work, while some believe they don’t have time to train someone else. Some even fear being perceived as a slave driver. If you can relate to any of these, know that you’re not alone.

However, delegation is essential in teamwork. In a well-functioning organisation, everyone works towards a common goal with varying levels of authority and responsibility. Thinking of yourself as part of a team makes delegation easier.

To make delegation work, consider these tips:

  1. Ask for help, don’t demand it.
  2. Clearly communicate the purpose and expected results of the delegated work.
  3. Take the time to explain exactly what you’re looking for.
  4. Encourage questions and provide all necessary resources.
  5. Set a realistic deadline that works for both of you.
  6. Keep yourself available for questions and progress reports.
  7. Don’t assume that the person can complete the task without any additional help.
  8. Give the person the freedom to be creative and take initiative.
  9. If the job isn’t being done correctly, pitch in and help.
  10. Take the time to teach the person how to do the job the correct way.
  11. Remember to keep track of delegated work by putting the person’s initials next to the item on your to-do list and entering the deadline on your calendar.
  12. When the job is done, give lots of praise and credit.

 

Benefits of Effective Delegation

Delegating effectively builds confidence for both you and the person you delegate to. With practice, you’ll become more confident in your ability to delegate and in your colleagues’ ability to complete the work.

Effective delegation has a double payoff. You’ll save time to focus on other important projects, and you’ll demonstrate your excellent time-management skills and ability to be a team player to your colleagues and superiors. So, why not start delegating today?

 

 

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